Academy for Cultural Diplomacy
Academy for Cultural Diplomacy
General Terms and Conditions of Participation in ICD Programs & International Conferences
1. Organizer
All programmers and events offered by the Institute for Cultural Diplomacy (ICD) are organized by the ICD (referred to hereafter as the "organizer").2. Registration
Participants may only register using the provided online registration form. Registrations are binding and are reviewed in the order in which they are received. Each program is open to a limited number of participants. If more applications are received than space allows, the organizer will create a waiting list and immediately inform the participants of their position on the list.3. Payment of fees
Once officially registered, the organizer will send the participant a confirmation of registration and other pertinent information. Participants must comply with the payment deadlines and instructions sent to them by the organizer. Participation is only guaranteed when payment has been received by the organizer in full and on time.4. Substitution
A registered participant can authorize another individual to attend an event in his/her stead at any time in writing. Naming a substitute does not result in additional expenses.5. Travel expenses / overnight accommodation / room reservation
Costs for travel and overnight accommodation are not included in the event fee. Exceptions to this rule will be specifically stated in the event description. The participants are responsible for reserving and paying for these expenses themselves.6. Cancellation
In case a participant is not able to attend the program, the ICD does not refund the participation fee. In this instance, participants are able to put this cost towards another ICD Program, after the ICD has received the notification of cancelation in due course, prior to the commence of the event.The fee will not be shifted should the participant cancel after this deadline or fail to attend the event.
7. Event cancellation
The organizer reserves the right to cancel events wholly or in part in case of an insufficient number of participants, program cancellations, organizational reasons, changes of availability of speakers, force majeure or other unforeseeable events that render the execution of the event impossible and/or not worthwhile or that would lead to the organizer incurring unreasonable expenses in executing the event. The organizer shall immediately inform participants of such changesShould an event be cancelled by the organizer for organizational reasons or as a result of force majeure, as outlined above, the organizer will refund the event fee in full. Claims for further liabilities or damages are excluded. Participants may not assert any further claims and any such claims shall be excluded. This also applies to compensation claims for travel and accommodation costs and lost working hours.
8. Subject to change
The organizer reserves the right to make changes to the event program (regarding, schedules, locations, speakers and etc). If necessary, changes may be made to its content, method and organization before or during the event.9. Scope of services
Unless otherwise stated, the event fee includes the participation in the event, printed materials, and refreshments (only in Berlin). The fee does not include the price of meals.10. Certificate of participation
A certificate of participation is issued to each participant following the event. The certificate is sent to participant via e-mail as a printable PDF.11. Usage of data
In registering for an event, the participant grants the organizer the right to save and process his/her personal data. The ICD is solely responsible for saving and processing the data and fully complies with the Federal Data Protection Act. The data (comprised of the participant's name, telephone and electronic contact info, business/billing address) is used for accounting and billing purposes, as well as for informing the participant about future events.12. Place of jurisdiction
The place of jurisdiction is Berlin, Germany.
